| The Company: Miller & Company P.C. Position Title: Chief Administrative Officer Reports to: President Location: Kansas City, MO https://millerco.com/  |
THE COMPANY:
Our client, Miller & Company P.C. is a law firm serving a diverse clientele in import, export, and foreign-trade zone law. The firm has a broad client base in fifty states, Puerto Rico, and in major trading centers throughout the world. Clients range from large multinational enterprises to corporations, partnerships, associations, governmental entities, and individuals. Most business clients involved in international trade rely on them for a comprehensive range of innovative trade-related representation. Within these specialized areas of practice, Miller & Company has received global recognition for their involvement in the development of the U.S. Foreign-Trade Zones Program. The firm’s professionals promptly deliver practical, effective, and quality legal services. Learn more about their niche specialty practice at https://millerco.com/about-our-firm
THE OPPORTUNITY:
Miller & Company P.C. is seeking to recruit a new Chief Administrative Officer (CAO) due to retirement. The CAO we seek is responsible for everything outside of the practice of law at the firm. Assists in the management of all business functions as well as the overall operations of a law office. Reports to the President and participates in management meetings. In addition to general responsibility for financial planning and controls, personnel administration, and systems and physical facilities, the Chief Administrative Officer identifies and plans for the changing needs of the firm, shares responsibility with the President for strategic planning, practice management and marketing, and contributes to cost-effective management throughout the firm.
KEY RESPONSIBILITES:
Financial-Management: Including planning, forecasting, budgeting, variance analysis, profitability analysis, financial reporting, general ledger accounting, billing and collections, cash flow control, banking relationships, investment, tax planning, tax reporting, trust accounting, payroll, pension plans and other financial management functions.
- Attain a solid understanding of accounting practices within the law firm
- Work closely with Firm’s Accounting Clerk and Firm’s outside CPA
- Review and approve Accounts Payable
- Oversee Accounts Receivables
- Monthly collection calls
- Become technically proficient in PCLaw, the firm’s accounting software and produce/maintain written procedures of same if necessary
- Oversee monthly client billing, including various electronic billing templates such as Ledes, Tymetrix, Collaborati, and Serengeti
- Respond to routine client and management inquiries
- Review proposals and contracts to/from clients for financial management purposes
- Daily, monthly, yearly and fiscal year end document filing
- Review financials statements to ensure accuracy
- Handle all aspects of payroll, flex benefits and profit sharing
Human Resource Management: Including recruiting, selection, training and development, performance evaluation, salary administration, employee relations, disciplining, discharging, benefits administration, workers’ compensation, personnel data systems, job design, resource allocation and other human resources management functions for the attorneys, compliance directors, legal assistants, and support staff.
Systems Management: Including systems analysis, cost/benefit analysis, computer systems design, programming and systems development, information services, records management, library management, office automation, document construction systems, information storage and retrieval, telecommunications systems and other systems management functions.
Facilities Management: Including purchasing, inventory control, records storage, building maintenance, telecommunications, mail, express courier use, space planning and design, and other facilities management functions.
Operations/Management: Including strategic and tactical planning, business development, risk management, quality control, organizational development, firm planning processes and other general management functions.
Practice Management: Including assisting with attorneys, compliance directors, legal assistants and support staff recruiting, training and development, attorney, compliance director and legal assistant supervision, work product quality control, professional standards, substantive practice systems andother practice management functions.
Marketing:
Including management of client profitability analysis, forecasting of business opportunities, planning client development, marketing legal services, firm seminars and webinars, website, and enhancing the firm’s visibility and image in the desired markets.
KEY QUALIFICATIONS FOR SUCCESS:
Knowledge:
Has knowledge of legal or other professional service organizations and has experience managing business operations such as human resources, accounting, payroll, tax payment and reporting, employee and firm insurance, flexible benefit plans, profit sharing plans, technology, facilities, finance and marketing. Must have knowledge of legal industry matters such as professional liability and conflict of interest.
Skills and Abilities: Solid understanding of general accounting procedures, financial management and analysis, and tax regulations. Must be able to implement solid internal controls and collection and billing procedures. Can identify and analyze complex issues and problems in management areas, and recommend and implement solutions. Can manage office functions economically and efficiently, organize work, establish priorities and maintain good interpersonal relations and communications with lawyers, compliance directors, legal assistants and support staff. Displays excellent supervisory and leadership skills. Demonstrates willingness and ability to delegate.
- Ability to maintain strict confidentiality;
- Ability to manage time effectively;
- Ability to multi-task;
- Ability to work in fast paced multi-task office environment;
- Flexible work schedule in order to accommodate year end and additional hours if required;
- Strong English grammar, and writing skills;
- Professional appearance and demeanor;
- Good judgment;
- Very strong attention to detail – accuracy is a must;
- Strong organizational skills;
- Ability to effectively handle multiple tasks/projects simultaneously, and occasionally conflicting priorities;
- Ability to take direction and meet deadlines;
- Proactive in work habits. Strong initiative and follow-through;
- Ability to work with various personalities;
- Ability to deal directly with staff; attorneys, legal assistants, compliance directors;
- Basic office software proficiency and accounting;
- Proficient use of Microsoft Office Suite – Outlook, Word, Excel, PowerPoint;
- Knowledge of PCLaw Accounting software;
- Experience with office equipment and software.
Education:
Masters, Bachelors, Associates degree and or major course work in business administration or management, finance, human resources, technology or marketing, or comparable work experience.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
ABOUT CORNERSTONE KANSAS CITY: Cornerstone Kansas City is a leading retained executive search firm based in Prairie Village, Kansas that helps great companies recruit great people. For more than 40 years, Cornerstone Kansas City has excelled in serving its client companies with executive talent acquisition across the Central Midwest region of the United States. Cornerstone Kansas City has successfully completed more than 1,600 retained executive search assignments for C-suite, President, Vice President, Director and Management-level positions. To inquire about how Cornerstone Kansas City can serve your executive talent acquisition needs, please click here to visit our website.
Please send resume or referrals to:
 Celebrating 40 Years in Executive Search 5200 W 94th Terr., Suite 202, Prairie Village, KS 66207 Phone: (913) 341-7655 lisab@cornerstone-kc.com Project: 24-04-1143 Consultants to Management in Executive Search More than 1600 retained searches completed |
